1.Management

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1.1Time Clock Status

Time Clock Status allows you to see a list of all your employees and see who is clocked in, and who is clocked out. The screen automatically updates when a person clocks in or out. If a person is clocked out, it shows the date and time in which they did so. To view the screen, go to the Navigator, Time and Attendance, Management, and select Time Clock Status.

1.2Time and Attendance Management

The administrator over Time and Attendance is responsible for approving all time entries made manually by the employees. The administrator also has the capability of submitting time entries and benefit hours for employees. To locate the Management screen, go to the Navigator, Time Clock, open the Management tab and select the Management button.

Viewing Employees

One main feature in this screen is the ability to define what employees you need to view.

1

First select the Range by clicking on the down arrow and selecting an option from the drop list. Your options are to select from Department, Employee ID, Schedule, Misc 1, Misc 2, Misc 3, Misc 4, and Misc 5. All of these fields come from Employee Administration Card.

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Next you will fill out the From and To fields. In these fields you will enter the information you want to limit the search to. For example, if the range is department, you may want to search for accounting and sales so you would enter these in the From and To fields. If you only want to see accounting, you would enter it in both fields.

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Make sure the date range that you are viewing is correct. If you need to change the date, you can manually enter the correct date, or select the down arrow to use a calendar.

NOTE:

To view all employees, regardless of what shows in the Range field, if you leave the From and To fields blank, all employees will be displayed.

Once the correct employees are being displayed, you can approve manual entries made by employees and add missing entries or benefit hours for employees.

Approving/Unapproving Entries

Approving an Entry

When an employee creates a time entry or enters benefit hours in his time card, they must be approved by the administrator.

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You can see the entries or benefit hours that have been entered because they do not say Clock as their entry type.

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Click in the field for the employee that you would like to approve. If you need to approve one entry at a time, then right click and select the Approve Entry option.

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You also have the option approve all the entries at once by selecting the Approve All button.

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Once you have approved an entry or multiple entries, you will see an X in the Approve column showing that the entry has been approved.

Unapproving an Entry

If you approve an entry by mistake and need to unapprove it, right click in the field with the incorrect approval and select Unapprove Entry. This will remove the check box from the approval column.

Adding/ Deleting Time Entries

Adding Missing Entries for Employees

If employees have missing entries that they are unable to enter, or if the administrator did not approve the full amount of manually entered/benefit hours, the administrator is able to fill in the missing time slots.

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Highlight the date and employee that is missing the entry.

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Select the Add Entry button or right click and select the Add Entry option.

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The Add Entry screen will appear with the employee’s name at the top and the date will be entered as the date that was highlighted in the time sheet.

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If needed, adjust the date to show the date needed for the adjustment.

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If you are entering a missed entry, make sure the Missed Entry radio button is selected. Enter the time of the entry and whether it was a clock in or clock out. Select Submit.

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The time sheet will reflect the newly added entry.

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If the entry is for a benefit hour, make sure the Benefit radio button is selected. Enter the number of hours needed for the entry and select the type of benefit hour being used. Select Submit.

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The time sheet will reflect the newly added entry.

NOTE:

After adding an entry for benefit hours, the administrator must go through and approve the newly added entries.

Deleting an Entry

If you have entered incorrect entries in for an employee, you are able to delete them.

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Select the entry that needs to be deleted.

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Right click in the cell and select Delete Entry

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The entry will be deleted.

1.3Payroll

The Payroll Detail lists all the employees and their total number of hours for a specified time period. You can find the Payroll Detail window located in the Navigator, under Time Clock, Management, and Payroll.

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The first thing you will do is define what employees you need to view. First select the Range by clicking on the down arrow and selecting an option from the drop list. Your options are to select from Department, Employee ID, Schedule, Misc 1, Misc 2, Misc 3, Misc 4, and Misc 5. All of these fields come from Employee Administration.

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Next you will fill out the From and To fields. In these fields you will enter the information you want to limit the search to. For example, if the range is department, you may want to search for accounting and sales so you would enter these in the From and To fields. If you only want to see accounting, you would enter it in both fields.

3

Make sure the date range that you are viewing is correct. If you need to change the date, you can manually enter the correct date, or select the down arrow to use a calendar.

NOTE:

To view all employees, regardless of what shows in the Range field, if you leave the From and To fields blank, all employees will be displayed.

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Once the correct employees are displayed, you can scroll through the window and see the hours every employee worked.

Fields in the Table

Actual: This column represents the actual hours worked by the employee.

Week: This column shows the weekly number of hours. As the week progresses, it adds the previous day’s hours to the new number.

Reg. Hrs: This column holds the number of regular hours worked. All overtime hours will be subtracted to get this number.

OT Hrs: This column holds the number of overtime hours worked. Whether the overtime is calculated daily or weekly is selected in General Preferences.

Benefit Hours Columns: In this example, the last three columns are holiday, sick and vacation. The rest of the columns in this table will be the benefit hours that you listed in General Preferences. As the employee enters benefit hours, they will show in each individual column.

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